Sending goods overseas from the UK involves more than simply arranging transport. From customs paperwork and export declarations to commodity codes and compliance checks, there are several moving parts that need to be in place before your shipment can leave the country.
While the process can seem complex, it becomes much more manageable with the right partner by your side. Choosing a freight forwarding company that understands the details behind export regulations can help you avoid delays, reduce stress, and keep everything on track.
At Grace Overseas, we’ve supported businesses across a wide range of sectors with their exports for many years. Our experienced team handles shipments by air, sea and road, and works closely with HMRC systems using direct EDI links. With access to every UK port and full in-house customs clearance services, we’re set up to move your goods with care and precision.
We’ll manage the declarations, arrange the paperwork and oversee the logistics. All we ask is that you provide a few essential details so that everything stays compliant and on schedule.
Key points to consider when exporting goods
EORI Number
Both the exporter and the receiver of the goods must have an Economic Operator Registration and Identification number. If you don’t already have one, you can apply through your Government Gateway account.
Commercial Invoice and Packing List
Before we can act on your behalf, you’ll need to provide a signed Letter of Authorisation (POA) on your company letterhead. To make this easier, we’ve created a ready-to-use template which you can download and complete.
You’ll also need to include a commercial invoice and packing list with your shipment. We’ve added a sample invoice to our website to help you prepare everything correctly and avoid any delays.
These documents allow us to prepare the necessary customs paperwork and ensure everything runs without issue.
Commodity Codes
Exports require an 8-digit commodity code to classify your goods correctly. This code helps customs understand what is being shipped and what restrictions, if any, may apply. If you’re unsure of the correct code, we can help you find it.
Incoterms
Incoterms define the point at which the responsibility for the shipment passes from seller to buyer. This affects who pays for transport, insurance and customs charges. Knowing your terms is essential, especially when dealing with duties and delivery expectations.
Getting started
To begin, simply provide us with the following:
> Letter of Authorisation (POA)
> Commercial invoice and packing list
> Exporter and importer details
> EORI and VAT numbers (if applicable)
> Goods description
> Packaging information
> Gross and net weights
> Commodity codes
> Incoterms
> Country of origin
> Commercial value and currency
Once we have these details, we can handle the rest – from customs clearance to transport arrangements and, if needed, storage.
As an AEOC certified business with warehouse space for packed or bulk cargo, we’re well placed to support your export needs. And if your shipment is urgent or complex, our team is ready to advise on the best route and method.
We recommend allowing a little extra time when booking exports to make sure all paperwork is complete and checked. This helps avoid any delays and ensures your shipment is on schedule.
Need help with exports?
Whether it’s a one-off shipment or a regular route, Grace Overseas can guide you through the process and handle the details, so you can focus on your business.
Get in touch to discuss your next export!